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CITY OF PASS CHRISTIAN
MEETING OF THE MAYOR AND BOARD OF ALDERMEN
FEBRUARY 21, 2017, 6:00 P.M.
Consider accepting check in the amount of $500.00 from partial proceeds from sales at Robin’s Nest from the 2016 RRR Private collection for City’s Senior Citizens program, and amend budget 001-320-505, to be presented by Dorothy Roberts.
Consider approving minutes of the February 7, 2017 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-2.
Consider approving minutes of the February 8, 2017 Special Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-3.
Consider approving minutes of the February 15, 2017 Special Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-4.
Consider adopting proclamation for Rare Disease Day in Pass Christian, February 28, 2017, as requested by Nancy Depreo, MS State Ambassador NORD. A-5.
Consider adopting proclamation for Vancleave Live Oak Choctaw Tribe, as requested by Russell Holliman, Member. A-6.
Consider approving General Order – Use of Body Worn Cameras by Harbor Patrol, as requested by Malcolm Jones, City Attorney. A-7.
Consider awarding bid for Drainage Pipe Project at North Street and Oakland Avenue to lowest and best bidder, DNA Underground, LLC, in the amount of $16,850.00, to be paid for with BP funds, as requested by Russell Holliman, Public Works Director. A-8.
Consider hearing from and authorizing the following requests from The Krewe of Blarney for 22nd Pass Christian St. Patrick Day Parade on Saturday, March 11, 2017 starting at 1:00 p.m., this bringing favorable notice to the resources and opportunities of the city, as requested by Robin Rafferty.
Police Cruiser and Fire Truck to lead the parade
The Krewe of Blarney will pay for two off duty police officers for event
Closing of needed streets
Police and Fire Department presence throughout the event
Consider approving request from Fit First for the use of, waiver of fees, and the following City resources at Memorial Park on Saturday, March 18, 2017, from 7 a.m. until 11:00 a.m. for annual Bring It to the Bay Half Marathon/Relay/5K Run for approximately 500 runners/guests, this bringing favorable notice to the resources and opportunities of the City, as requested by Joel Lawhead.
Police Support (Blocking off Hwy 90/streets)
Consider authorizing Mardi Gras vendors with valid permits to use space at the Second Street Pavilion area, if they so desire, for a fee of $50 per space payable to the City Clerk’s Office for the Mardi Gras Parade (2017). The establishment of spaces to be rented and allocation of same will be on a first come- first serve basis.
Consider approving purchases of supplies for the February 26, 2017 Mardi Gras parade authorized by Section 17-3-1 which allows advertising and promotional expenditures to advance the moral, financial and other interest of the municipality, for Public entertainment, this bringing favorable notice to the resources and opportunities of the City not to exceed $300.00, as requested by Marian Gest, City Clerk.
Consider approving request from Delisle Elementary School for the use of and waiver of fees, at Memorial Park on Thursday, March 30, 2017, from 10:00 a.m. until 2:00 p.m. for 5th graders for annual lunch/field trip, this bringing favorable notice to the resources and opportunities of the City, as requested by Rebecca Dodd. A-13.
Consider discussing and approve awarding Global Positioning Systems (GPS) for all City vehicles (50-60), vendor and amount to be determined by Board of Aldermen, as requested by Alderman Washington. A-14. (Additional Information provided prior to BOA)
Consider adopting Ordinance Prohibiting and Regulating the Possession and Carrying of Weapons, Firearms, and Glass Bottles in the City of Pass Christian on the Day of Parades, as requested by Malcolm Jones, City Attorney. A-15.
Consider whether or not to accept Simpress Lane (off Menge Avenue) as a public road, as requested by Malcolm Jones, City Attorney. A-16.
Consider authorizing publication for Requests for Proposals to enter into annual lease agreement with a mobile food vendor or Snowball Stand subject to renewal on a yearly basis thereafter not to exceed three years. The site will be approximately 400 square feet (20 ‘ X 20’) of open space on the existing asphalt parking lot near the NW corner of the West parking lot of the West Harbor. (See Map attached). [The tenant would be required to pay at their own expense for any quick disconnect electrical and water hookups for the mobile trailer, which may not to exceed 400 square feet in size; file a written evacuation plan with the City Floodplain Manager; obtain a renewable 180-day permit from the City Code Office to place the mobile trailer in the Flood Velocity Zone; with authority to construct, if requested, an adjoining deck that must be free-standing and not connected to the trailer; and otherwise comply with all requirements of the City’s Floodplain Ordinance and FEMA/MEMA regulations.] The amount of the annual rent will be established by an approved appraiser with the lease and rent to be approved by the Secretary of State’s office. The tenant will further be required to provide the City with acceptable liability insurance for its operations naming the City as an additional insured with subrogation waived. A-17.
Consider authorizing Mayor and City Clerk to execute Lease Agreement with Edward Boudreaux (The Ice Depot USA) on an annual basis subject to renewal for up to three years for automatic ice vending machine on North Wall of East Harbor between Piers C-5 and C-6 not to exceed 400 square feet with the annual rent to be established by the recent appraisal of the property by Doug Singletary. [The tenant would be required to pay at their own expense for any quick disconnect electrical and water hookups for the ice vending machines; file a written evacuation plan with the City Floodplain Manager; obtain a renewable 180-day permit from the City Code Office to place the ice vending machine trailer in the Flood Velocity Zone; with authority to construct screening surrounding the equipment that must be free-standing and not connected to the ice vending machine; and otherwise comply with all requirements of the City’s Floodplain Ordinance and FEMA/MEMA regulations.] The tenant will further be required to provide the City with acceptable liability insurance for its operations naming the City as an additional insured with subrogation waived. (This Company was the only one to submit a proposal for the City’s advertised RFP last year. The Harbormaster has recommended moving the location from the middle of the parking lot –West of the transformer platform to the current location to better enable the Company to provide water and electrical utilities. The annual rent will also include an additional amount to cover water and electrical utilities, if necessary.
Consider approving request to close Ladnier Street from Davis Avenue to Saucier Avenue (Aproximately 300 ft long section) on Sunday, February 26, 2017 for Pass parade.
Consider approving appointment of Scott Naugle to the fill the vacancy on the Pass Christian School Board based upon the scoring results submitted by Board of Aldermen on October 16, 2020, as requested by Marian Gest, City Clerk.
Consider approving the following requests for Art in the Pass (March 30 – April 2, 2017), this bringing favorable notice to the resources and opportunities of the city, as requested by Amy Rishel, Executive Director, Pass Christian Main Street:
Celebrate the Gulf and DEQ Water Festival to be held in conjunction with AITP
Use of Harbor for Celebrate the Gulf: Fishing Rodeo and Schooner Ride
Dock space for the schooner
Use of east Harbor parking lots for festival parking
Sponsor Party to be held April 1, 2017, from 6:30 pm – 9:30 pm at Pier 6. (Janet McElroy and Monica & Steve Montagnet yachts.
Allow tents to be set-up near Pier 6, west harbor for Sponsor Party which will include a band, additional lighting, tables, and lots of additional cars near the west end
Closing Scenic Drive from Fleitas Avenue to just east of the Pass Books parking lot (Access will be allowed for residents living within this area.) [Friday-Sunday]
Redirect traffic on Fleitas making it a one-way street, north bound, between Scenic Drive and Second Street from Saturday 7am until Sunday 5pm during the event.
Police and Fire Department presence throughout the event, and 2 officers for evening security on Friday and Saturday from 5pm until 7am.
Permission to place signs around the city up to two weeks prior to event.
Traffic control/pedestrian crossing assistance at US 90 and Davis Avenue as needed during festival hours (10 am – 5 pm)
Use of digital sign at US 90 and Davis Avenue [Festival Parking w/ arrow @ Davis/Harbor]
Permission to designate parking areas at Sportsplex; primarily for Artist parking area
Permission to mark “Handicap Parking Only” along NE corner of the Park and in front of the Boy Scout hut.
85 barricades to limit/direct access to the 3 park entrances.
A minimum of 20 trash receptacles with bags, and replacement bags
Permission to use golf carts/Gators on and around the Park grounds
Mowing of the Park two days prior to set up (mow on Monday, March 27)
Marking the sprinkler heads and lines for the larger tent sites. Sprinklers turned off during event.
Fire ant treatment of the entire park up to a month in advance of the event.
Use of City dumpster & city vehicle for trash disposal (city vehicle to be used by city staff that will be paid by Art in the Pass/Main Street)
Bathrooms clean and stocked on Friday (we will provide toilet paper, etc for the event)
Other resources as deemed necessary by the Mayor
Consider approving WPSCO Invoice #16073 in the amount of $768.00 for overtime repairs per paragraph 2.05 and 2.09, not to exceed 10 hours (4 for weekends and 6 for weekdays) each week, in accordance with contract and charge to account 400-704-636, as recommended by WPSCO/Utility Manager. W-1.
Consider authorizing the Harbor to use new Harbor area during the 2017 Mardi Gras Parade for paid parking area. RV’s will be charged $20.00 per day and passenger vehicles will be charged $10.00 per day. All proceeds will be used for projects within the Pass Christian Harbor, as requested be Willie Davis, Harbor Master.
Consider removing item from inventory as it fell in the water and was unable to be retrieved, as requested by Willie Davis, Harbor Master.#1966 VEHO muvi-pro camcorder camera
1. Consider approving overtime pay on the following dates for Pass Raiders T-Ball/Baseball registration 2017 from 10:00 a.m. to 2:00 p.m. and amend the budget accordingly, as requested by Recreation Director, Bret Bentz. R-1.
Consider approving request to send Shawn Jerone to a one-day Mississippi GMIS Conference held on April 4, 2017 in Brandon, MS. The tuition is free and use of City vehicle is required, as requested by Shawn Jerone, IT Director. CA-1.
Consider approving request to send Wesley Blalock and Ausker Dedeaux to a one-day Real Worlds Training Series in Gulfport, MS held on March 7, 2017. Registration is $94.95 each and use of city vehicle is required, as requested by Russell Holliman, Public Works Director. CA-2.
Consider approving request to send Deputy Fire Chief Shane Bass to Safety Officer Class at MSFA, March 6-9 2017. Cost of class is $360.00, per diem of $100.00 and use of city vehicle, as requested by Dwight Gordon’s Fire Chief. CA-3.
Consider approving request to send Investigator Phillip Carden to a three-day Jetway Training class held on March 21-23, 2017 in Harrison County, MS. The tuition is free and use of City vehicle is required, as requested by Chief Tim Hendricks. CA-4.
Consider accepting oath of office taken from Jared McKinney as Patrol Officer, as requested by Marian Gest, City Clerk. CA-5.
Consider accepting oath of office taken from Thomas C. Williams as Patrol Officer, as requested by Marian Gest, City Clerk. CA-6.
Consider ratifying proposal from Philip N. Batten, P. E., structural engineer and approving invoice in the sum of $5,000 for design work for anchors for tie-downs for water storage tanks for Oyster Hatchery Project as recommended by Project Manager, MAHC, with the cost to be fully reimbursed under the Special Tidelands Grant for this project. CA-7
Consider receiving monthly Budget Report for January 2017 from City Clerk, as requested by Marian Gest, City Clerk. CA-8. (Will be provided prior to BOA)
Consider approving request to amend lodging rate for Dawn Sanders for the three-day Fall 2017 Session MS Certified Municipal Deputy Clerk Conference from $273.00 to $389.97, as requested by Marian Gest, City Clerk. CA-9.
March 1-3, 2017 Pearl, MS
Consider approving Claims Docket in the amount of $148,616.31. CD-1.
THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.